What happens to the records when the contract ends?

At the end of the contract the OSGB hands all records and files to the employer, even if not asked (Article 13(2)).

Does the regulation set the contract term?

No. The regulation sets no contract term; take the end date from your contract. It only regulates the İSG-KATİP template, approval and reporting deadlines (Article 14).

TR · Expiry & renewal tracking

Keep your OHS service contract up to date in İSG-KATİP

In Türkiye the OHS service contract with in-house OHS staff or with an OSGB follows the İSG-KATİP template and is approved in the system within five days (OHS Services Regulation, Article 14(3)). Unapproved staff may not start work (Article 14(7)); termination is reported within five working days (Article 14(9)).

Under Türkiye's OHS Services Regulation, if the workplace physician, OHS specialist and other health staff are appointed from among the employees, a contract is signed between them and the employer; if services are bought from a joint health and safety unit (OSGB), the contract is between the OSGB and the employer (Article 14(1)). The contract follows the template in the İSG-KATİP system and is mutually approved in the system within five days at the latest (Article 14(3)(a) and 14(3)(b)).

A workplace physician, OHS specialist or other health staff member whose contract or appointment has not been approved by the Directorate General may not start work or use their powers (Article 14(7)). Every OHS service an OSGB provides to a workplace requires a contract through İSG-KATİP (Article 14(11)). The regulation sets no contract term; at the end of the contract the OSGB hands all records and files over to the employer, even if not asked (Article 13(2)).

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At a glance

Parties	In-house physician, specialist and other health staff, or the OSGB providing the service (Article 14(1))
Form	Contract or appointment document following the İSG-KATİP template (Article 14(3))
Approval	Mutually in the system within five days at the latest (Article 14(3)(a) and 14(3)(b))
Termination or loss of validity	Reported to the Directorate General via İSG-KATİP within five working days (Article 14(9))
Temporary replacement	Reported if a replacement due to maternity, illness, annual leave or similar exceeds 30 days (Article 14(2))
At contract end	The OSGB hands all records and files to the employer (Article 13(2))
Legal basis	OHS Services Regulation, Articles 5, 13, 14, 20, 22; Law No. 6331, Articles 6 and 26

The employer is responsible for ensuring that the physician, specialist and other health staff it appoints, and the OSGB it uses, work under a valid authorisation certificate (Article 5(7)). OSGB authorisation certificates must be endorsed (vize) every five years; if an OSGB does not apply in time, its certificate is suspended until the endorsement is completed (Article 20(1) and 20(2)), and a suspended OSGB may not use its powers under the regulation (Article 22(2)).

Who is responsible?

The employer. Its obligations continue even when it buys services from an OSGB (Article 5(6)). Termination or loss of validity of the contract or appointment document is reported via İSG-KATİP within five working days: by the employer for in-house appointments, by the OSGB for external services (Article 14(9)).

If the deadline passes

An employer that does not appoint an OHS specialist or workplace physician with the qualifications set under Article 6(1) of Law No. 6331 is fined for each person not appointed and for each month the breach continues; the same applies to not appointing other health staff (Law, Article 26(1)(b)). An OSGB found to have signed contracts or provided services while its certificate was suspended has its certificate cancelled outright (Regulation, Article 22(4)(c)).

Track the specialist's or physician's certificate too

The employer is responsible for ensuring the people it appoints and the OSGB it uses hold valid authorisation certificates (Article 5(7)). See our separate guide on endorsing OHS specialist and workplace physician certificates; you can also add the OSGB certificate's five-year endorsement date as a separate record.

Tracking it with ExpirySuite

Add the OHS service contract for each workplace as a separate document, upload the contract approved in İSG-KATİP as a file and enter the end date written in the contract.
Email reminders arrive 60, 30, 14, 7 and 1 days before expiry and on the expiry day, so you can plan a renewal or a new contract around them.
Assign the person who follows the contract as the document owner; overdue records are also reported to managers on days 3, 7 and 14.
You can request the approved contract from the OSGB through a secure link valid for 14 days, without them needing an account.

Frequently asked questions

Within how many days must an OHS service contract be approved in Türkiye?: The contract, drawn up on the İSG-KATİP template, is mutually approved in the system within five days at the latest (OHS Services Regulation, Article 14(3)).
Can the specialist or physician start before the contract is approved?: No. A workplace physician, OHS specialist or other health staff member whose contract or appointment has not been approved by the Directorate General may not start work or use their powers (Article 14(7)).
What must I do if the contract is terminated?: Termination or other loss of validity is reported to the Directorate General via İSG-KATİP within five working days: by the employer for in-house appointments, by the OSGB for external services (Article 14(9)).
What happens to the records when the contract ends?: At the end of the contract the OSGB hands all records and files to the employer, even if not asked (Article 13(2)).
Does the regulation set the contract term?: No. The regulation sets no contract term; take the end date from your contract. It only regulates the İSG-KATİP template, approval and reporting deadlines (Article 14).

Sources

Last checked: Oct 1, 2026 · This page summarises official sources for general information and is not legal advice. Check the linked sources for current rules and fees.

Made for OHS service contract (İSG-KATİP) (Türkiye)

A ready template for OHS service contract (İSG-KATİP) (Türkiye) with sensible validity defaults, so you enter less and track more.

Reminders on time

Email alerts at 60, 30, 14, 7 and 1 day before each OHS service contract (İSG-KATİP) (Türkiye) expires, plus overdue escalation to managers.

Assign an owner

Give each OHS service contract (İSG-KATİP) (Türkiye) an owner and let employees update their own via a secure link — no login needed.