SA · Expiry & renewal tracking
Send your annual workforce statement in Muharram
Every employer in Saudi Arabia must send the Ministry of Human Resources and Social Development, during Muharram each year, a statement of its workers' names, jobs, wages, ages, nationalities and work permits, plus a report on work conditions and expected job changes (Article 25, paragraphs 3 to 5 of the Labor Law).
Article 25 of the Saudi Labor Law (Royal Decree No. M/51 dated 23/8/1426 AH, as amended, most recently by Royal Decree No. M/44 dated 8/2/1446 AH) sets out information that every employer must send to the Ministry of Human Resources and Social Development.
Every employer must send a statement of its workers' names, jobs, occupations, wages, ages and nationalities, the work permit numbers and dates for non-Saudi workers, and other data set by the implementing regulations. It must also send a report on the state, conditions and nature of the work, and the expected decrease and increase in jobs during the year after the report date. Both are sent during the month of Muharram each year (Article 25, paragraphs 3 to 5).
The same article also requires two ongoing notices: a statement of vacant and newly created jobs, with their type, location, wage and conditions, within 15 days of the job becoming vacant or being created, and a notice of the action taken on a Saudi candidate nominated by the employment channels within 7 days of receiving the nomination letter (Article 25, paragraphs 1 and 2).
At a glance
| Law | Saudi Labor Law, Article 25 (as amended by Royal Decree M/44 of 1446 AH) |
|---|---|
| Send to | Ministry of Human Resources and Social Development |
| Annual statement | Workers' names, jobs, occupations, wages, ages, nationalities and work permits |
| Annual report | Work conditions and the expected change in jobs for the next year |
| When | During Muharram each year |
| Vacant or new jobs | Within 15 days |
| Nominated Saudi candidate | Action notice within 7 days of the nomination letter |
Who is responsible?
The employer. Article 25 applies to every employer.
Tracking it with ExpirySuite
- Add the annual workforce statement for each establishment, with the due date set to the end of Muharram in the Gregorian calendar.
- After each filing, set the next due date to the end of the next Muharram in the Gregorian calendar.
- Reminders arrive 60, 30, 14, 7 and 1 day before the due date and on the due date itself.
- Assign a responsible person (for example your HR or government relations manager) so the right person gets the reminder.
- If a date passes, managers get overdue reminders 3, 7 and 14 days later.
- Emails arrive in each recipient's language, Arabic included.
Frequently asked questions
- When is the Saudi annual workforce statement due?
- During the month of Muharram each year (Article 25, paragraph 5 of the Labor Law).
- What must it include?
- Workers' names, jobs, occupations, wages, ages, nationalities, work permit numbers and dates for non-Saudis, and other data set by the regulations, plus a report on work conditions and the expected change in jobs for the next year (Article 25, paragraphs 3 and 4).
- Who must send it?
- Every employer, to the Ministry of Human Resources and Social Development (Article 25).
- Are there other deadlines in the same article?
- Yes. Vacant and newly created jobs must be reported within 15 days, and the action on a nominated Saudi candidate within 7 days of the nomination letter (Article 25, paragraphs 1 and 2).
Sources
Last checked: Sep 30, 2026 · This page summarises official sources for general information and is not legal advice. Check the linked sources for current rules and fees.
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