How often must the safety and hygiene commission carry out rounds?

The inspection rounds in the annual programme are carried out at least quarterly (NOM-019-STPS-2011, point 9.5). Follow-up of proposed measures is also at least quarterly (point 9.11).

What must the inspection report contain?

The workplace name and address, number of workers, type of round (ordinary or extraordinary), start and end dates and times, areas inspected, hazardous agents, unsafe conditions and acts identified, causes of accidents and diseases, preventive measures, recommendations and their priority, follow-up of earlier recommendations, place and date of completion, and the names and signatures of the members who took part (point 9.12).

How is the commission composed?

One worker and the employer or representative when the workplace has fewer than 15 workers, or a coordinator, a secretary and the members agreed between the employer and the union or workers' representatives when it has 15 or more (point 7.1). Appointments last two years and the coordinator and secretary roles alternate between the two sides (point 9.1).

When is the annual programme of rounds drawn up?

Within thirty calendar days of the commission being set up and thereafter within the first thirty calendar days of each year (point 9.3), prioritising the areas with most hazardous agents and conditions and the incidents, accidents and diseases that have occurred (point 9.4).

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Never let a quarter go by without a commission inspection round

In every Mexican workplace, the safety and hygiene commission makes inspection rounds at least quarterly under an annual programme drawn up in the first 30 days of the year, with a report for each round (NOM-019-STPS-2011, points 9.3, 9.5 and 9.12). The employer keeps the evidence for two years (point 12.4).

NOM-019-STPS-2011, Constitution, composition, organisation and operation of safety and hygiene commissions (DOF 13/04/2011), applies throughout Mexico and in every workplace (point 2). The employer must set up at least one commission in the workplace (point 5.1), formalised through a constitution report with the minimum details in point 7.4 (point 7.3). With fewer than 15 workers the commission is made up of one worker and the employer or representative; with 15 or more, a coordinator, a secretary and the agreed number of members (point 7.1).

The employer must have the commission's annual programme of inspection rounds (point 5.5). The programme is drawn up within thirty calendar days of the commission being set up and thereafter within the first thirty calendar days of each year (point 9.3), with priorities based on the areas with most hazardous agents and conditions and on incidents, accidents and occupational diseases (point 9.4).

The inspection rounds in the annual programme must be carried out at least quarterly, to identify hazardous agents, unsafe conditions and unsafe acts, investigate the causes of accidents and diseases, determine preventive measures and follow up their implementation (point 9.5). The commission must also carry out extraordinary inspections within thirty calendar days of an accident causing death or permanent disability, of significant changes to facilities or processes, or of worker reports that warrant it (point 9.9). Follow-up of proposed measures is also at least quarterly (point 9.11).

Each round is recorded in a report containing the details in point 9.12: workplace, address, number of workers, type of round (ordinary or extraordinary), start and end dates and times, areas inspected, agents and conditions identified, causes of accidents, preventive measures, recommendations with their priority, follow-up of earlier ones, place and date, and the names and signatures of the participating members. The employer must hold these reports (point 5.6) and act on and follow up the proposed measures (point 5.11).

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At a glance

Who it applies to	Every workplace (NOM-019-STPS-2011, point 2)
Frequency of ordinary rounds	At least quarterly, under the annual programme (point 9.5)
Annual programme of rounds	Within 30 calendar days of constitution; thereafter in the first 30 calendar days of each year (point 9.3)
Extraordinary inspections	Within 30 calendar days of the triggering event (point 9.9)
Follow-up of measures	At least quarterly (point 9.11)
Report of each round	Thirteen minimum items, including type of round, findings, measures and signatures (point 9.12)
Appointments	Coordinator, secretary and members: two-year terms, alternating between employer and workers (point 9.1)
Training of members	At least once a year under an annual programme; immediate induction for new members (points 5.13, 10.1 and 10.3)
Record keeping	Two years, on paper or electronically (point 12.4)

The commission's secretary keeps copies of the constitution report and its updates, of the inspection reports for the current and previous year, and of the training evidence for those same periods (point 8.3(i)). A favourable report from a verification unit is valid for two years (point 11.4).

Who is responsible?

The employer sets up the commission, appoints its representatives and asks the union or the workers to appoint theirs (points 5.1 to 5.3), holds the constitution report, the annual programme and the inspection reports (points 5.4 to 5.6), makes it possible for members to perform their duties (point 5.7) and trains them at least once a year (point 5.13). The coordinator draws up the annual programme, presents it to the employer and prepares the report with the secretary at the end of each round (point 8.2(d) and (g)). The secretary calls members to the scheduled rounds, collects signatures and keeps the documentation (point 8.3). Members take part in the rounds and review the reports (point 8.4).

If the deadline passes

Enforcement of NOM-019-STPS-2011 is the responsibility of the Ministry of Labour and Social Welfare (STPS) (point 13.1). In the conformity assessment, the employer complies by presenting the annual programme drawn up within the deadlines in point 9.3 and evidence that rounds are carried out at least quarterly (point 12.3, criterion for points 5.5 and 9.3 to 9.5), as well as the inspection reports (criterion for points 5.6 and 9.12). Employers must comply with the official standards on occupational safety and health (Federal Labour Law, Article 132, section XVII), and there are sanctions for employers who do not observe safety and hygiene standards (Federal Labour Law, Articles 992 and 994, section V).

Three months from the last ordinary round

The standard sets a minimum quarterly frequency for the rounds in the annual programme (point 9.5): record the completion date of the last ordinary round, which appears in the report (point 9.12(l)), plus three months as the expiry. Extraordinary inspections under point 9.9 do not replace the ordinary calendar and are best recorded as separate events. The annual programme has its own deadline: the first thirty calendar days of each year (point 9.3).

Tracking it with ExpirySuite

Add a record for each commission or workplace and enter the date of the last ordinary round plus three months as the expiry; you can open a separate annual record for the programme of rounds expiring on 30 January.
Email reminders arrive 60, 30, 14, 7 and 1 day before the expiry date and on the day, giving the secretary time to call the members and prepare the priority areas.
The commission's secretary can upload the signed inspection report through a secure link that is valid for 14 days and needs no account.
Assign the commission's coordinator as the responsible person; if the date passes without a round, managers get further reminders 3, 7 and 14 days later.

Frequently asked questions

How often must the safety and hygiene commission carry out rounds?: The inspection rounds in the annual programme are carried out at least quarterly (NOM-019-STPS-2011, point 9.5). Follow-up of proposed measures is also at least quarterly (point 9.11).
When is an extraordinary inspection required?: Within thirty calendar days of an accident or occupational disease causing death or permanent disability, of significant changes to facilities or processes, or of workers reporting hazardous agents or conditions that, in the commission's judgement, warrant it (point 9.9).
What must the inspection report contain?: The workplace name and address, number of workers, type of round (ordinary or extraordinary), start and end dates and times, areas inspected, hazardous agents, unsafe conditions and acts identified, causes of accidents and diseases, preventive measures, recommendations and their priority, follow-up of earlier recommendations, place and date of completion, and the names and signatures of the members who took part (point 9.12).
How is the commission composed?: One worker and the employer or representative when the workplace has fewer than 15 workers, or a coordinator, a secretary and the members agreed between the employer and the union or workers' representatives when it has 15 or more (point 7.1). Appointments last two years and the coordinator and secretary roles alternate between the two sides (point 9.1).
When is the annual programme of rounds drawn up?: Within thirty calendar days of the commission being set up and thereafter within the first thirty calendar days of each year (point 9.3), prioritising the areas with most hazardous agents and conditions and the incidents, accidents and diseases that have occurred (point 9.4).

Sources

Last checked: Oct 11, 2026 · This page summarises official sources for general information and is not legal advice. Check the linked sources for current rules and fees.

Made for safety and hygiene committee inspection round (NOM-019) (Mexico)

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Reminders on time

Email alerts at 60, 30, 14, 7 and 1 day before each safety and hygiene committee inspection round (NOM-019) (Mexico) expires, plus overdue escalation to managers.

Assign an owner

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