ES · Expiry & renewal tracking
Annual and five-yearly fire protection maintenance in Spain (RIPCI)
Active fire protection equipment in Spain must receive at least the yearly and five-yearly operations in Table II of Annex II of RIPCI (Royal Decree 513/2017, Article 21.1), which only the manufacturer or an authorised maintenance company may perform. It issues a certificate and the records are kept for five years.
Active fire protection equipment and systems follow the manufacturer's maintenance programme and, as a minimum, the operations in Tables I and II of Annex II of Spain's Fire Protection Installations Regulation (RIPCI, Royal Decree 513/2017). Annex II sets the maximum time that may pass between two consecutive maintenance visits (Article 21.1). Table II lists the yearly and five-yearly operations.
Unlike the quarterly and six-monthly checks, Table II operations may only be carried out by the manufacturer's staff or by a maintenance company that meets Article 16 (Annex II, sections 3 and 4). The maintenance company issues a maintenance certificate signed by a technical manager with the checklists attached, and the records are signed by the company and the owner's representative (Article 17.e; Annex II, section 5).
The maintenance company must tell the holder when the periodic operations are due and give it a technical report on any equipment with deficiencies it cannot correct (Article 17.c and f). Both the company and the holder keep documentary evidence of the maintenance programme for at least five years, available to the regional authority (Annex II, section 6; Article 21.2).
At a glance
| Equipment or system | Every year | Every five years |
|---|---|---|
| Detection and alarm: general | Programmed actions, control panel software version and UNE-EN 23007-14 operations | — |
| Detectors | Clearance, condition and individual test of every automatic detector | — |
| Manual call points | Function test of every call point | — |
| Water supply | Water reserve, filters, batteries and test with supply curves | — |
| Extinguishers | UNE 23120 annual maintenance programme | Level C pressure test (timbrado) under the Pressure Equipment Regulation |
| Fire hose reels (BIE) | Annual inspection and maintenance under UNE-EN 671-3 | Five-yearly hose operations under UNE-EN 671-3 |
| Hydrants | Tightness of caps | Replace coupling gaskets |
| Dry risers | — | Test of the installation under acceptance conditions |
| Fixed extinguishing systems | Response to manual and automatic activation and checks by extinguishing agent | Room integrity and foam tests, depending on the system |
| Smoke and heat control | Operation, power supply, lubrication and alarm and fault signals | — |
Summary of Table II of RIPCI Annex II as worded since 10 May 2025 (Royal Decree 164/2025). The full table includes further operations, such as sprinkler inspections under UNE-EN 12845.
Who is responsible?
The installation holder commissions the Table II operations from the manufacturer or an authorised maintenance company (Annex II, section 4). The maintenance company carries out maintenance within the regulatory deadlines, tells the holder the dates and issues the certificate (Article 17.a, e and f).
If the deadline passes
Breaches of RIPCI and its annexes are classified and penalised under Title V of Industry Act 21/1992 (Article 23). Maintenance records must be available to the regional industry authority for at least five years (Article 21.2).
2025 changes
Royal Decree 164/2025 amended Table II. For equipment already installed, only the new maintenance and inspection provisions apply, and the amended maintenance activities had to start within one year of its entry into force, one month after publication (sixth transitional provision, letter b, and twelfth final provision).
Tracking it with ExpirySuite
- Add each installation with the date of the next annual maintenance and, as separate records, the five-yearly operations and the quarterly and six-monthly checks.
- Email reminders arrive 60, 30, 14, 7 and 1 day before and on the day itself. The 60-day reminder leaves time to schedule the maintenance company.
- The maintenance company can upload the certificate and checklists through a secure link that is valid for 14 days and needs no account.
- Assign a responsible person, such as the building maintenance manager; emails arrive in each recipient's language. If a date passes, managers get further reminders 3, 7 and 14 days later.
Frequently asked questions
- Can the holder do the annual maintenance itself?
- No. Table II operations are done only by the manufacturer's staff or a maintenance company that meets Article 16 (Annex II, section 4). The holder may do the Table I checks.
- What document do I get?
- A maintenance certificate signed by the company's technical manager, with the checklists attached (Article 17.e; Annex II, section 5).
- How long are the records kept?
- At least five years, by both the company and the holder (Annex II, section 6; Article 21.2).
- What about extinguisher pressure tests?
- For the level C test, Table II refers to Annex III of the Pressure Equipment Regulation, which has its own deadlines. Track it as a separate record.
Sources
- Real Decreto 513/2017, Reglamento de instalaciones de protección contra incendios (RIPCI): artículos 17, 21 y 23 y anexo II, tabla II (BOE, texto consolidado)
- Real Decreto 164/2025: disposición transitoria sexta y disposición final duodécima (BOE, texto consolidado)
Last checked: Oct 1, 2026 · This page summarises official sources for general information and is not legal advice. Check the linked sources for current rules and fees.
Made for fire protection maintenance, annual/5-year (RIPCI) (Spain)
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Reminders on time
Email alerts at 60, 30, 14, 7 and 1 day before each fire protection maintenance, annual/5-year (RIPCI) (Spain) expires, plus overdue escalation to managers.
Assign an owner
Give each fire protection maintenance, annual/5-year (RIPCI) (Spain) an owner and let employees update their own via a secure link — no login needed.