CO · Expiry & renewal tracking
Don't let your RUP lapse by renewing it late
Anyone in Colombia's Single Bidders Register (RUP) must file the renewal information by the fifth business day of April each year (Article 2.2.1.1.1.5.1 of Decreto 1082 de 2015). Otherwise the RUP stops having effect and the bidder is kept out of public procurement until the registration is restored.
Natural and legal persons, Colombian or foreign, domiciled in Colombia and interested in taking part in procurement processes called by state entities must be registered in the Single Bidders Register (RUP), except for the exceptions listed exhaustively in the law (Article 2.2.1.1.1.5.1 of Decreto 1082 de 2015). The application may be filed with any chamber of commerce in the country, but the chamber of commerce of the applicant's domicile is responsible for the registration, renewal or update (Article 2.2.1.1.1.5.2).
The registered party must submit the information to renew its registration no later than the fifth business day of April each year; otherwise the RUP stops having effect. Information on experience and legal capacity may be updated at any time, and the registered party may ask for its registration to be cancelled at any time (Article 2.2.1.1.1.5.1). Bidders whose financial year ends on a date other than 31 December must update their financial information on that date, without prejudice to the obligation to renew the RUP within the general deadline (Article 2.2.1.1.1.5.2).
The chambers of commerce check that the information in the registration, renewal or update form matches the documents filed and then register it; the registration may be challenged by a request for reconsideration (Article 2.2.1.1.1.5.4). The RUP certificate lists the goods, works and services for which the bidder is registered, the qualifying requirements and indicators, information on contracts, fines, sanctions and disqualifications, and the registered experience; state entities can consult it online free of charge (Article 2.2.1.1.1.5.6). Sanctions and disqualifications stay on the certificate for their duration, and fines for one year from publication (Article 2.2.1.1.1.5.7).
At a glance
| Who must register | Natural and legal persons, Colombian or foreign, domiciled in Colombia that want to take part in procurement processes with state entities (Article 2.2.1.1.1.5.1 of Decreto 1082 de 2015) |
|---|---|
| Frequency | Annual (Article 2.2.1.1.1.5.1) |
| Deadline | No later than the fifth business day of April each year (Article 2.2.1.1.1.5.1) |
| Where | Any chamber of commerce; the one of the applicant's domicile is responsible for the registration (Article 2.2.1.1.1.5.2) |
| If not renewed | The RUP stops having effect (Article 2.2.1.1.1.5.1) |
| Updates | Experience and legal capacity, at any time (Article 2.2.1.1.1.5.1) |
| Financial year not ending 31 December | Financial information is updated on that date, without prejudice to the annual renewal (Article 2.2.1.1.1.5.2) |
| Proof | RUP certificate issued by the chamber of commerce; free online access for state entities (Article 2.2.1.1.1.5.6) |
Who is responsible?
The registered bidder. For legal persons, the information for registration or renewal includes certificates and financial statements signed by the legal representative and by the statutory auditor (revisor fiscal), where the company must have one, or otherwise by the auditor or accountant (Article 2.2.1.1.1.5.2(2) of Decreto 1082 de 2015). Branches of foreign companies file the accounting and financial information of their parent company (Article 2.2.1.1.1.5.2).
If the deadline passes
If the registered party does not submit the renewal information by the fifth business day of April, the RUP stops having effect (Article 2.2.1.1.1.5.1 of Decreto 1082 de 2015). Since RUP registration is mandatory for taking part in state entities' procurement processes, except for the exceptions listed in the law (Article 2.2.1.1.1.5.1), a lapsed RUP keeps the bidder out of those processes until the registration is restored. The RUP subsection of Decreto 1082 does not provide for a fine for late renewal.
One fixed deadline for everyone
The renewal deadline does not depend on when you first registered: it is the fifth business day of April every year (Article 2.2.1.1.1.5.1 of Decreto 1082 de 2015). Because the exact date shifts with the public-holiday calendar, work it out each year and record it early.
Tracking it with ExpirySuite
- Add each company or branch registered in the RUP as a record and enter as the expiry date the fifth business day of April of the following year, worked out with that year's public-holiday calendar.
- Email reminders arrive 60, 30, 14, 7 and 1 day before and on the day, so the first one arrives in early February, in time to gather the financial statements and experience certificates.
- Whoever handles the renewal can upload the renewed RUP certificate through a secure link that is valid for 14 days and needs no account; then move the date on to the fifth business day of April of the next year.
- Assign a responsible person, such as your legal or tenders team; if the deadline passes without renewal, managers get further reminders 3, 7 and 14 days later.
Frequently asked questions
- When is the RUP renewed?
- Every year, no later than the fifth business day of April (Article 2.2.1.1.1.5.1 of Decreto 1082 de 2015).
- What happens if I renew late?
- The RUP stops having effect (Article 2.2.1.1.1.5.1 of Decreto 1082 de 2015).
- Can I update the RUP outside the renewal period?
- Yes. Information on experience and legal capacity may be updated at any time (Article 2.2.1.1.1.5.1 of Decreto 1082 de 2015).
- Which chamber of commerce handles it?
- The application may be filed with any chamber of commerce in the country, but the chamber of commerce of the applicant's domicile is responsible for the registration, renewal or update (Article 2.2.1.1.1.5.2 of Decreto 1082 de 2015).
- Who must be registered in the RUP?
- Natural and legal persons, Colombian or foreign, domiciled in Colombia and interested in taking part in procurement processes called by state entities, except for the exceptions listed exhaustively in the law (Article 2.2.1.1.1.5.1 of Decreto 1082 de 2015).
Sources
Last checked: Oct 10, 2026 · This page summarises official sources for general information and is not legal advice. Check the linked sources for current rules and fees.
Made for public bidders register renewal (RUP) (Colombia)
A ready template for public bidders register renewal (RUP) (Colombia) with sensible validity defaults, so you enter less and track more.
Reminders on time
Email alerts at 60, 30, 14, 7 and 1 day before each public bidders register renewal (RUP) (Colombia) expires, plus overdue escalation to managers.
Assign an owner
Give each public bidders register renewal (RUP) (Colombia) an owner and let employees update their own via a secure link — no login needed.